Student Government Association Constitution

Carteret Community College
Constitution
Preamble

We, the students of Carteret Community College, in order to promote better student government and unite the student body of Carteret Community College shall strive: to deal effectively with student affairs, to perpetuate the best traditions and ideals for Carteret Community College, to develop good citizens through experience in government, to promote the best of goodwill and understanding between the faculty and students. to enact and enforce such regulations as are deemed necessary for the promotion of the welfare of the students, to work with the administration in all matters affecting the welfare of the students, and to direct such student activities or endeavors in order that they may benefit the students. To this end, that the work of this College may be of lasting value to students and in the best interest of the student body as a whole, we, the students of Carteret Community College, do hereby establish this Constitution for the Student Government Association of Carteret Community College for these purposes.

ARTICLE I. NAME

This organization shall be known as, Carteret Community College Student Government Association, here in referred to as SGA.

ARTICLE II. MEMBERSHIP

Every student enrolled in Carteret Community College, here in referred to as CCC, who pays the set student activity fee shall be a member of the Student Government Association.

ARTICLE III. ACTIVITY FEE

  • All full-time students (12 semester hours or more) will pay an activity fee of $28.00 per semester.
  • All part-time students (less than 12 semester hours), will pay an activity fee of $15.00 per semester.
  • Summer students shall pay an activity fee of $4.00.

The Student Government Association of Carteret Community College reserves the right to request that the College Administration of Carteret Community College raise or lower the activity fee. The Administration of Carteret Community College does reserve the right to raise or lower the student activity fee, without prior knowledge to the Student Government Association.

ARTICLE IV. RULES OF ORDER

The SGA of CCC shall operate in accordance with Robert’s Rules of Order – Newly Revised Edition.

ARTICLE V. ORGANIZATION

Section I. Executive Board

Executive Board of the Student Government Association shall consist of a President, Vice President, Secretary, Treasurer, and any other officers deemed necessary by the Executive Board or President of the Student Government Association to conduct SGA business. The Breakwater Editor in Chief and the Speaker of the Senate shall act as ex officio members, non-voting members, of the Executive Board.

Each officer must carry a minimum of twelve credit hours (or full time equivalent) during the Fall and Spring Semesters and one hour during the Summer Semester, except when the elected officer is in their last semester, in accordance with graduation requirements of Carteret Community College, where they must carry at least 6 credit hours.

Officers must maintain a minimum Grade Point Average, GPA, of 3.0 and be in good standing with the College. Good standing is defined as not having any form of disciplinary action taken against the student, not to include verbal warnings.

Each executive officer’s term shall begin the first week of the Summer semester and the term shall end at the same time in the Summer semester of the following academic year.

Section I-A. Executive Officers Duties

Section I-A-1. Duties of the President shall include:

  • Attend all Senate meetings, call and preside over all meetings of the Student Government Association, SGA Senate herein referred to as Senate, and the SGA Executive Board, herein referred to as Executive Board.
  • Serve as an ex officio, non-voting member, of the Carteret Community College Board of Trustees, herein referred to as the CCC Board.
  • Attend or appoint someone to attend all meetings of the CCC Board.
  • Report to the students all pertinent and relevant information discussed at the meetings of the CCC Board. Reporting is subject to any CCC Board executive session rules or confidentiality rules under the North Carolina Statutes.
  • Present to the Treasurer in writing any allocations of the SGA Budget for SGA functions with the approval of the SGA Administrative Advisor.
  • Represent CCC at public and private activities when called upon by the College Administration.
  • Welcome new students as part of the orientation program at each new student orientation and registration day.
  • See that all decisions of the SGA are carried out.
  • Appoint all Executive Board officers where a vacancy exists and any other Executive Board Officers needed to effectively conduct SGA business.
  • Appoint, when necessary, three (3) students to the Student Appeals Committee.
  • Meet with the SGA Administrative Advisor on a regular basis.
  • Set the agenda to come before the Executive Board and the Senate.
  • Spend a minimum of two (2) hours weekly in the SGA office working on SGA business and approximately ten (10) hours weekly on SGA business overall.
  • Play an active role in all SGA activities.
  • Present to the SGA Senate the Executive Board’s case in all matters of impeachment except the impeachment of the President.
  • Perform such other duties outlined in the By-Laws or that the SGA may require.

Section I-A-2. Duties of the Vice President shall include:

  • Attend all Senate meetings as expected.
  • Serve as Chair of the Elections Committee and supervise all SGA Elections and referendums. The Elections committee will recommend to the SGA President, for appointment, someone to chair the Elections Committee and to supervise any SGA Election or referendum when the Vice President is a candidate for any office.
  • Serve as Chair of the Programming Committee.
  • Assist the Chairs of any Committees appointed by the President and/or Executive Board.
  • Promote all SGA activities via many multimedia methods or delegate promotion to SGA Secretary if agreed upon by the 2 parties.
  • Maintain a list of the active clubs and organizations, as well as their student contacts and advisors.
  • Serve as the liaison between the SGA and Carteret Community College Clubs and Organizations.
  • Assume the office of the SGA President should the office become vacant.
  • Preside over all matters of impeachment except the impeachment of the SGA President and Vice President.
  • Maintain a calendar of SGA events and activities.
  • Assist the President with his/her duties and responsibilities.
  • Meet with the President, Executive Board and Advisors on a regular basis.
  • Spend a minimum of two (2) hours weekly in the SGA office working on SGA business and approximately ten (10) hours weekly on SGA business overall.
  • Play an active role in all SGA and SGA related events.
  • Perform other duties as directed by the SGA President.

Section I-A-3. Duties of the Treasurer shall include:

  • Attend all Senate meetings as expected.
  • Be knowledgeable of accounting procedures
  • Prepare and present accurate and up-to-date financial statements at all Executive Board and Senate meetings.
  • Check on conference/workshop expenses and submit necessary paperwork to the College Business Office, through the SGA Administrative Advisor, for such expenses on a timely basis.
  • Submit requisition forms with receipts for supplies, travel, activities, etc. through the Administrative Advisor to the College Business Office.
  • Request from the SGA President a written notice of allocations of the SGA Budget for SGA projects.
  • Prepare and submit before the final meeting of the Student Senate the annual SGA budget for approval.
  • Chair the finance committee.
  • Compile all monthly reports in a booklet at the end of the school year.
  • Spend a minimum of two (2) hours weekly in the SGA office working on SGA business and approximately ten (10) hours weekly on SGA business overall.
  • Meet with the President and Executive Board on a regular basis.
  • Play an active role in all SGA activities.
  • Perform such other duties as directed by the President.

Section I-A-4. Duties of the Secretary shall include:

  • Attend all Senate meetings as expected
  • Be able to type and be computer literate.
  • Keep minutes of all meetings of the SGA Committees, SGA Senate, and Executive Board for a period of not less than one (1) year.
  • Obtain approval of the SGA Administrative Advisor and the Executive Board before publication and distribution of minutes.
  • Make duplicates of the minutes of the SGA Executive Board meetings for distribution to the SGA Advisors and the SGA Executive Board within one week Make duplicates of the minutes of the SGA Senate meetings for distribution to the SGA Senate at/or before their next scheduled meeting.
  • Post minutes on the SGA Bulletin Board.
  • Update and maintain all SGA information on the college’s website.
  • Keep the official membership roles for the Executive Board and the Senate, and call the role at the meetings.
  • Keep a record of attendance of all SGA related meetings and activities.
  • Assist the President in compiling semester and yearly reports.
  • Send by fax, mail and/or E-mail to the membership, a notice of and minutes for each meeting, and conduct any general correspondence.
  • Call Executive Board members when the President schedules a meeting other than a regularly scheduled meeting.
  • Spend a minimum of two (2) hours weekly in the SGA office working on SGA business and approximately ten (10) hours weekly on SGA business overall.
  • Meet with the President and Executive Board on a regular basis.
  • Deliver in person all notices of impeachment to any Executive Board member or Senator one week prior to the Executive Board hearing on impeachment.
  • Present to the Executive Board and Student Senate for official acceptance, any resignations from office by SGA Executive Officers or Senators.
  • Play an active role in all SGA activities.
  • Perform all other duties as directed by the SGA President

Section I-B. Executive Board Authority over the Senate

The Executive Board may act on behalf of the Student Senate in case of an emergency, which must be approved by the SGA Administrative Advisor. The Executive Board also has the authority to utilize up to $500.00 of student activities fee monies in an emergency situation, which must be approved by the SGA Administrative Advisor.

Section I-C. Election of Executive Officers

A. Qualifications of Voting:

Any student who pays the student activity fee shall be entitled to vote in any student body election.

B. General Election:

1. The offices of President, Vice President, Secretary, and Treasurer shall be elected on the third Wednesday of the month of April during the spring semester.

2. To be eligible to hold an SGA office, activity fee paying students must currently have at least a 3.0 GPA and while in office, maintain at least a minimum of a 3.0 GPA. Students must have completed at least one (1) full semester at CCC prior to taking office. Students must also be in good standing with the College. Good standing is defined as not having any form of disciplinary action taken against the student, not to include verbal warnings.

C. Procedures of Election:

1. Any member of the Student Government Association may serve as a member of the Elections Committee.

2. To become a candidate for an office, an activity fee paying student must be nominated by the Executive Board or submit a Candidate Signature Form of 25 currently enrolled students’ names to the SGA Administrative Advisor’s office no later than the third Monday of the month of March of the Spring Semester.

3. The election for all the offices of the Executive Board shall be held on the third Wednesday of the month of April of the Spring Semester.

4. Activity fee paying candidates’ names shall be posted on the Student Government Association bulletin board two weeks prior to the date of the election.

5. Voting shall be by secret ballot. No one shall assist or advise the voters in filling out the ballot except the Election Supervisor, who may only explain the rules of the election.

6. The Vice President and the Administrative Advisor of the SGA shall appoint the Election Supervisor (ES) and the Election Overseer (EO), from a list of registered curriculum senators and club representatives. The ES and the EO in the presence of the SGA Administrative Advisor shall count the ballots. The ballots shall be counted in the SGA office. No one other than the above named persons may be present at the counting of the ballots.

7. The registered activity fee paying candidate for each office who receives the majority of the votes cast shall be declared the winner of the election.

8. The results will then be posted on the SGA bulletin board, and the SGA Elections Committee shall be responsible for informing the candidates and the student body of the election results.

9. An activity fee paying student may hold only one elected or appointed office per term of office.

Section II. Legislative Body

The legislative body of the Student Government Association shall be referred to as the SGA Senate. Such legislative power in the SGA shall be vested in the SGA Senate. The Senate shall consist of the Executive Board of the SGA, one (1) activity fee paying senator from each curriculum area, one (1) representative from each active student club or organization and one (1) representative from the Adult High School Program and one (1) representative from the Career and College Promise Program, acting as ex officio members.

Section II-A. Senate Elections and/or Appointments

  • Senators shall be appointed on the Thursday of the third full week of classes during the Fall Semester, if possible, by the Curriculum Chairperson.
  • Club/Organization representatives shall be elected as soon as a club becomes active.
  • Once all Senators and/or Club Representatives have been elected and/or appointed to the SGA Senate, the advisors and/or curriculum chairpersons must send a letter to the Coordinator of Student Activities stating that the Senators and/or Club Representatives are eligible to hold said position on the SGA Senate.

Section II-B. Senate Qualifications

Every delegate of the SGA Senate shall be an activity fee paying student of good standing at CCC. They must carry at least eight (8) credit hours and maintain a GPA of 2.5.

Section II-C. Senate Duties

  • Attendance at all meetings is expected. Excuses must be presented in writing to the Secretary three days prior to the regularly scheduled senate meeting. Three non-excused absences will result in dismissal of the Senator/Club Representative from the Senate.
  • In the event of the dismissal of a Senator/Club Representative from the Senate, the club/organization or the curriculum area shall elect a new delegate as soon as possible.
  • Senators/Club Representatives shall inform all students in their curriculum or club/organization of all activities in the Senate and SGA.
  • Every delegate of the SGA Senate shall serve on at least one (1) SGA committee.
  • Prior to the second Senate meeting of the school year, each delegate must choose the committee he/she wants to serve on.

Section II-D. Senate Responsibilities

  • The Senate shall be responsible for investigating student’s problems, making recommendations, and enacting appropriate legislation. Not including academic or other problems for which there is a formal grievance procedure or other procedures carried out by college policies.
  • The Senate shall be responsible for debating issues of importance and expressing the opinions of the students on those issues.
  • The Senate shall be responsible for allocating the student activities fee monies for SGA related business, activities and events that would be of general benefit to the student body.
  • The Student Senate at the first Senate meeting shall elect the Speaker of the Senate.
  • Perform other such duties as set forth by the SGA Procedures for Club Funding.

Section II-E. Speaker of the Senate Responsibilities

  • The Speaker of the Senate shall serve as a liaison between the Executive Board and Student Senate when the Student Senate is not in session.
  • The Speaker of the Senate shall voice the Senate’s concerns and opinions to the Executive Board.
  • The Speaker of the Senate shall serve as a non-voting, ex officio, member of the Executive Board. The Executive Board reserves the right to allow the Speaker of the Senate to vote on a motion, if they so choose.

Section II-F. Senate Voting Rights

  • Each curriculum elected Senator and club Representative of the Student Senate (or their proxy) shall have one vote.
  • Each officer of the Executive Board shall have one vote.
  • Adult High School and Career and College Promise representatives shall be non-voting.
  • The Chair of the Senate (President) shall vote only in the event of a tie.

Section II –G. Quorum

A majority of the voting delegates registered with SGA office shall constitute a quorum to conduct business. Written proxy votes are allowed for any Senate votes if the eligible member is unable to attend a meeting when a previously announced item is to be voted on.

Section III. Advisors

Section III-A. SGA Administrative Advisor

  • A staff or faculty member designated by the Dean for Student Services shall act as the SGA Administrative Advisor.
  • The SGA Administrative Advisor shall act as an advisor in matters concerning school policy.
  • The SGA Administrative Advisor shall act as a liaison between the SGA and the Administration of Carteret Community College.
  • The SGA Administrative Advisor shall have no voting power in legislative matters and no participation in legislative debates, except in an advisory capacity.
    The SGA Administrative Advisor shall attend any SGA related conferences, and any other conferences, as requested by the SGA, Dean for Student Services, or Vice President for Instruction and Student Support.
  • The SGA Administrative Advisor shall assist with and provide technical support to the SGA.

Section III-B. SGA Faculty Advisor(s)

  • The Student Senate may elect up to two faculty advisors.
  • The SGA Faculty Advisor(s) shall act as a liaison between the SGA and faculty/staff of Carteret Community College.
  • The SGA Faculty Advisor(s) shall have no voting power in legislative matters and no participation in legislative debates, except in an advisory capacity.

ARTICLE VI. MEETINGS

The Senate shall meet twice monthly at a regularly scheduled time. Special meetings shall be called as needed. Senate meetings shall be open to all students, faculty and staff.

ARTICLE VII. IMPEACHMENT OF OFFICERS

The Student Government Association has the right to impeach, try, and remove from office any Executive Board officer, Senator, or Club Representative for violations of this Constitution and/or conduct unbecoming of a member of the SGA, within accordance of the Carteret Community College Student Code of Conduct.

The Executive Board shall have the power to impose articles of impeachment against any officer of the SGA Executive Board or Senate.

A simple majority vote shall be sufficient to bring articles of impeachment against said officer.

The Executive Board shall have the power to try and remove said officer from office.

The removal of an officer from the SGA Senate or Executive Board requires a vote of two-thirds majority of the Executive Board members present at this special meeting. Only Executive Board members that are present will be allowed to cast a vote.

Once an officer is removed from office, he/she may no longer hold any other office within the SGA.

ARTICLE VIII. STANDING COMMITTEES/SPECIAL COMMITTEES

Standing committees shall be appointed by the SGA President to perform specific functions of this Constitution and the Student Government Association.

Special ad hoc committees shall be appointed by the SGA President for short-term special assignment, and shall be disbanded upon completion of the assignment.

The Elections Committee shall be chaired by the SGA Vice President, who shall follow the Elections By-Laws. The Elections Committee shall supervise all elections held according to the Constitution of the SGA and shall serve as a nominating body, should the need arise. The Elections Committee begins each spring semester in accordance with constitutional qualifications and shall be responsible for supervising campaigns, preparing official ballots, supervising the polls, determining the eligibility of candidates, counting ballots and reporting election results.

The Finance Committee shall be a standing committee chaired by the SGA Treasurer, with the Executive Board as members, which shall have the duties of preparing the annual budget. The Finance Committee shall have the power of review over all proposed budgets of any SGA Committee. The Finance Committee shall recommend to the SGA any necessary appropriations of funds. Input from Senate shall be considered when preparing the annual budget.

The Programming Committee shall be a standing committee, and chaired by the Vice President. The Programming Committee shall plan, organize, and carry out activities for students throughout the academic year. The Programming Committee must present all plans for student activities to the SGA for approval before the events are held.

ARTICLE IX. SGA DELEGATES TO CONFERENCES

Carteret Community College Student Government Association will endeavor to send as many delegates to conferences as practical, beneficial, and economically feasible. The selection process shall be as follows, with the priority given first to the Executive Board, then the Student Senate, and finally the Student body. Students who would like to be delegates at an upcoming conference must write a summary of why they want to go. Delegates are expected to participate in all meetings and functions when possible at the conference. The SGA Advisors shall make final approval for selection of delegates. At least one Advisor must attend all conferences.

ARTICLE X. BY-LAWS

The Senate shall have the power to adopt and enforce such By-Laws these By-Laws shall not violate this constitution. Proposed By-Laws must be approved by the Dean for Student Services, the Executive Board, and the Senate, before they can take effect.

ARTICLE XI. CCC AUTHORITY

The President of Carteret Community College shall have veto power over the Student Government Association and its Constitution. The President of Carteret Community College delegates to the Dean for Student Services, the supervision and administration of all SGA activities. The Administrative Advisor, with the advice and consent of the Dean for Student Services, may deviate from the Constitution in order that the SGA may become operational as soon as possible in a new academic year.

ARTICLE XII. AMENDMENTS

Amendments to this Constitution shall become valid after approval by the Dean for Student Services, when passed by a majority of the Executive Board, and a two-thirds majority vote of the Senate. Written proxy votes are allowed for any constitutional changes if the eligible member is unable to attend a meeting when a previously announced amendment is to be voted on. Amendments shall become effective as soon as ratified by the Executive Board, and the Senate.

ARTICLE XIII. RATIFICATION

This Constitution shall immediately take effect upon the approval of a majority of the Executive Board, and two-thirds majority of the Senate.