SGA – Elections By-Laws

Carteret Community College
Student Government Association
Election By-Laws

CANDIDATE INFORMATION

  1. Students of good standing with the college and who currently have 2.5 grade point average are eligible to run in the SGA election.
  2. Students must have completed at least one (1) full term semester at CCC prior to taking office.
  3.  To become a candidate for an office, a student must be nominated by a current Executive Board officer, or submit a
  4. Candidate Signature Form of 25, currently enrolled students, names to the Student Activities Coordinator’s office no later than third Monday of the month of March of the Spring semester.
  5. Campaigning begins the Wednesday after the third Monday of the month of March for the Spring semester.
  6. All Candidates must participate in campaign speeches on the second Tuesday of the month of April of the Spring semester.
  7. Elections will be held on the third Wednesday of the month, of April of the Spring semester, from 9:00 am to 7:00 pm.
  8. Questions or concerns about the candidates, members of the candidate’s campaign, or the election, should be put in writing and submitted to the Student Activities Coordinator for review by the SGA Elections Committee.

CANDIDATE INFORMATION
Sub-Section B
CANDIDATE SIGNATURE FORM

I, ____________________________________________, request that my name be placed on the official ballot for the office of _________________________________, on the Student Government Association Executive Board of Carteret Community College for the _________ Election.
Your signature below signifies that you endorse the above named student as a worthwhile candidate for the office stated above. Your signature also signifies that you are a currently enrolled student at Carteret Community College.

 

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Candidate Signature/Date
Please return this completed form to the office of Student Activities no later than ________________________________________

CANDIDATE INFORMATION
Sub-Section A

OFFICER DUTIES: PRESIDENT

  • Call and preside over all meetings of the Student Government Association and the Executive Board (SGA).
  • Serve as an ex-officio/non-voting member of the Carteret Community College Board of Trustees (CCC Board).
  • Attend of appoint someone to attend all meetings of the CCC Board.
  • Report to the students all pertinent and relevant information discussed at the meetings of the CCC Board. Reporting is subject to any CCC Board executive session rules or confidentiality rules under the North Carolina statutes.
  • Present to the Treasurer in writing any allocations of the SGA Budget for SGA functions with the approval of the SGA Administrative Advisor.
  • Represent Carteret Community College and the SGA at public and private activities when called upon by the College Administration.
  • Welcome new students as part of the orientation program at each new student orientation and registration day.
  • See that all decisions of the SGA are carried out.
  • Appoint all SGA Executive Board Officers where a vacancy exists, and any other officers when needed to effectively conduct SGA business.
  • Appoint, when necessary, three (3) students to the Student Appeals Committee.
  • Meet with the SGA Advisors on a regular basis.
  • Set the agenda to come before the Executive Board.
  • Spend a minimum of two (2) hours weekly in the SGA office working on SGA business and approximately ten (10) hours weekly on SGA business overall.
  • Play an active role in all SGA and SGA related activities.
  • Assist clubs in fund-raising activities.
  • Present to the SGA Senate, the Executive Board?s case in all matters of impeachment; except the impeachment of the President.
  • Perform other such duties as the By-Laws and SGA require.

In addition, to remain in office, you must maintain a minimum GPA of 2.5 and carry a minimum of twelve credit hours (or full-time equivalent) during each semester and one(1) class during the summer semester; except when the elected officer is in their last semester, in accordance with graduation requirements, at Carteret Community College, where they must carry at least 6 credit hours.

CANDIDATE INFORMATION
 Sub-Section A

OFFICER DUTIES: VICE-PRESIDENT

  • Serve as Chair of the Elections Committee and supervise SGA Elections. The Elections Committee will recommend to the SGA President, a chair of the elections committee, and to supervise any SGA Election, when the Vice President is a candidate for office.
  • Serve as Chair of the Programming Committee.
  • Assist the Chairs of any Committees appointed by the President and/or Executive Board.
  • Maintain a list of the active clubs and organizations, as well as their student contacts and advisors.
  • Serve as the liaison between the SGA and Carteret Community College Clubs and Organizations.
  • Maintain a calendar of SGA Events and Activities.
  • Post a calendar of events monthly, at sites determined by the Executive Board.
  • Maintain the SGA bulletin boards.
  • Assist the President with his/her duties and responsibilities.
  • Meet with the President, Executive Board and Advisors on a regular basis.
  • Spend a minimum of two (2) hours weekly in the SGA office working on SGA business and approximately ten (10) hours weekly on SGA business overall.
  • Assist clubs in fund-raising activities.
  • Play an active role in all SGA and SGA related activities.
  • Perform such other duties as directed by the SGA President.
  • Assume the office of SGA Executive President should that office become vacant.
  • Preside over all matters of impeachment except the impeachment of the SGA Executive President and Vice President.

In addition, to remain in office, you must maintain a minimum GPA of 2.5 and carry a minimum of twelve credit hours (or full-time equivalent) during each semester and one (1) class during the summer semester; except when the elected officer is in their last semester, in accordance with graduation requirements, at Carteret Community College, where they must carry at least 6 credit hours.

CANDIDATE INFORMATION
Sub-Section A

OFFICER DUTIES: TREASURER

  • Be knowledgeable of accounting procedures.
  • Prepare and present accurate and up-to-date financial statements at all Executive Board and Senate Meetings.
  • Check on conference/workshop expenses and submit necessary paperwork to the College Business Office, through the
  • Coordinator of Student Activities, for such expenses on a timely basis.
  • Submit requisition forms with receipt for supplies, travel, activities, etc? through the Coordinator of Student Activities to the College Business Office.
  • Request from the SGA President a written notice of allocations of the SGA Budget for SGA projects.
  • Prepare and submit before the final meeting of the SGA Senate the annual SGA Budget for approval.
  • Chair the finance committee.
  • Compile all monthly receipts in a booklet at the end of each fiscal year.
  • Spend a minimum of two (2) hours weekly in the SGA office working on SGA business and approximately ten (10) hours weekly on SGA business overall.
  • Play an active role in all SGA and SGA related activities.
  • Assist the clubs in fund-raising activities.
  • Meet with the President and Executive Board on a regular basis.
  • Perform such other duties as directed by the President.

In addition, to remain in office, you must maintain a minimum GPA of 2.5 and carry a minimum of twelve credit hours (or full-time equivalent) during each semester and one(1) class during the summer semester; except when the elected officer is in their last semester, in accordance with graduation requirements, at Carteret Community College, where they must carry at least 6 credit hours.

CANDIDATE INFORMATION
Sub-Section A

OFFICER DUTIES: SECRETARY

  • Be knowledgeable of computers and be able to type.
  • Keep minutes of all meetings of the SGA Committees, SGA Senate, and SGA Executive Board for a period of not less than one (1) year.
  • Archive a copy of all meeting minutes, and minutes of SGA Committee Meetings.
  • Obtain approval of an SGA Advisor and the Executive Board before publication and distribution of minutes.
  • Make duplicates of all minutes of the minutes of SGA Senate and Executive meetings for distribution to following people within one (1) week:
  • SGA Advisors and Executive Board
  • SGA Senators and Club Representatives
  • Post minutes on the SGA Bulletin Board.
  • Keep the official membership roles for the Executive Board and Senate, and call the role at the meetings.
  • Keep a record of attendance of all meetings and activities.
  • Assist the President in compiling semester and yearly reports.
  • Send (fax, mail, or email) to the membership a notice of each meeting, known as the call of the meeting, and conduct any general correspondence.
  • Call Executive Board members when the President schedules a meeting other than a regularly scheduled meeting.
  • Spend a minimum of two (2) hours weekly in the SGA office working on SGA business and approximately ten (10) hours weekly on SGA business overall.
  • Assist clubs in fund-raising activities.
  • Play an active role in all SGA and SGA related activities.
  • Deliver in person all notices of impeachment to any Executive Board member or Senator one week prior to the Executive
  • Board hearing on impeachment.
  • Present to the Executive Board and SGA Senate, for official acceptance, any resignations from office by SGA Executive Officers and Senators.
  • Perform all other duties as directed by the SGA President.

In addition, to remain in office, you must maintain a minimum GPA of 2.5 and carry a minimum of twelve credit hours (or full-time equivalent) during each semester and one(1) class during the summer semester; except when the elected officer is in their last semester, in accordance with graduation requirements, at Carteret Community College, where they must carry at least 6 credit hours.

CAMPAIGN GUIDELINES

  1. Campaigning begins the Wednesday after the third Monday of the month of March for the Spring semester. Candidates may begin campaigning once petitions have been accepted, approved, and the candidate?s names posted on the Student Government Association bulletin boards.
  2.  All candidates must participate in campaign speeches on the second Tuesday of the month of April of the Spring semester.
  3.  Campaign speeches are limited to three (3) minutes. Questions and answers will follow, from the student body. Campaign speeches will be given in the Student Center commons area.
  4. Any campaign materials or items posted on CCC property must adhere to CCC Guidelines for Posted Materials. (Sub-Section A)
  5. Candidates running for election may not use the SGA office or supplies purchased with student activity funds in conjunction with their campaigns.
  6. Neither candidates running election, or their supporters, may remove or deface any campaign materials/items of other candidates.
  7. Candidates running for an SGA Executive Board office should conduct themselves in a professional manner at all times.
  8. Candidates, and persons assisting with the candidate?s campaign, may not campaign within 20 feet of the ballot box at any time during the day of the election.
  9. Violation of campaign regulations will be grounds for disqualification as determined by the SGA Elections Committee.

ELECTION GUIDELINES
Sub-Section A, B, C & D

  1.  Elections will be held on the third Wednesday of the month, of April of the Spring semester, from 9:00 am to 7:00 pm. Voting shall be by secret ballot. The Elections Committee shall be responsible for manning the elections table. No one shall assist or advise the voters in filling out the ballot except the Election Supervisor, who may only explain the rules of the election.
  2. Only members of the Elections Committee shall be allowed to supervise the balloting.
  3. The ballots are counted by the Election Supervisor and Election Committee Chair in the presence of the SGA Administrative Advisor. The ballots shall be counted in the SGA office. No one other than the above named persons may be present at the counting of the ballots.
  4. The registered candidate who receives the majority of the votes cast shall be declared the winner of the election.
  5. The SGA Administrative Advisor will notify all candidates of the final tally. The results will then be posted on the SGA bulletin boards, and the SGA Elections Committee will be responsible for informing the campus community of the election.

ELECTIONS COMMITTEE REGULATIONS
Sub-Section A & B

DESCRIPTION

The Elections Committee shall be chaired by the SGA Vice President, and follow the Elections By-Laws. The Elections Committee shall supervise all elections held according to the Constitution of the SGA and serve as a nominating body, should the need arise. The Elections Committee begins each Spring semester in accordance with constitutional qualifications and shall be responsible for supervising campaigns, preparing official ballots, supervising the polls, determining the eligibility of candidates, counting ballots and reporting election results.

Approved by Carteret Community College Board of Trustees by unanimous vote, March 16, 2004